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January 12, 2007
Vol.29 Issue 2|
Page(s) 17 in print issue
Avoid The Pain Of PST File Management
GFI MailArchiver Simplifies & Improves Microsoft Exchange Email File Management
Now that organizations have been using email as a primary means of communication for almost two decades, the ability to properly archive messages--and access them as needed for business or compliance reasons--is mandatory. GFIs MailArchiver 4 simplifies this process for those using Microsoft Exchange servers (www .microsoft.com) so that network administrators do not have to slog through PST files (Microsoft Outlook mail archive files) that can be lost or corrupted or just plain difficult to use.
GFI MailArchiver 4
$725 for up to 750 mailboxes
Provides Microsoft Exchange users with an easy-to-use email archiving solution that enables administrators and end users to restore, retrieve, and search for attachments within email archives
David Vella, director of messaging and content security products at GFI, says that MailArchiver leverages the Exchange Servers journaling feature so that it works in parallel with Exchange and does not alter the way Exchange works, unlike other products, which often replace an email with a database link that can turn out to be a point of failure. GFI MailArchiver can be used with Exchange as well as other email servers with the capability of pulling emails from a mail server which supports IMAP [Internet Message Access Protocol] and Active Directory, Vella says.
In addition, MailArchiver 4 comes with new features that should appeal to those in SMEs. It offers direct archive to NTFS, which eliminates the need for Microsoft SQL Server. This [feature] is a cost-effective implementation, [particularly] for companies with limited budgets, says Vella. Another feature is its ability to configure the access of mailboxes of other employees, so that, for example, the head of a department can access messages from employees under her purview without giving her access to mailboxes in other departments.
MailArchiver 4 also provides users with multiple flexible email retention policies that can be configured to delete emails based on sender, recipient, subject line, body text, or age (perfect for companies that are required to store emails for a certain length of time to meet compliance regulations).
For end users, two of MailArchivers new features are especially welcome. Saved Search support allows employees to save their most common searches for future use, and the ability to search within attachments allows employees to find a wide range of file attachments, including Microsoft Word, Excel, and PowerPoint files; PDFs; and WordPerfect and OpenOffice documents.
GFI MailArchiver competes with several other products in the email archiving space, including Quests Archive Manager (www.quest.com), C2Cs Archive One solution (www.c2c.com), and Symantecs Enterprise Vault (symantec.com), among others.
by Robyn Weisman